Ndis Worker Screening

Worker screening | NDIS Quality and Safeguards Commission Skip to main content Want to keep on top of the latest news from the NDIS Commission? Our monthly e-newsletter has updates on regulatory reform, the latest quality and safety guidance, useful resources, worker training opportunities and plenty more. Subscribe now . Close the above message Worker screening Listen Print On this page: NDIS Worker Screening Checks expire after 5 years. Our Frequently Asked Questions (FAQ) resource is designed to provide quick and clear answers to the most common queries about renewing an NDIS Worker Screening Check. To renew yours, please see the worker screening unit for the state or territory where you live. What is an NDIS worker screening check? An NDIS worker screening check is where a state or territory worker screening unit assesses whether a worker poses a threat to a person with disability. State and territory worker screening units do the check on behalf of the NDIS Commission. The check decides if a worker is ‘cleared’ or ‘excluded’ from working in certain roles with people with disability. NDIS worker screening checks are valid for up to 5 years. Who needs an NDIS worker screening check? You need to have an NDIS worker screening check if you’re: an employee, volunteer, contractor or student who works for: a registered provider in a risk-assessed role or key personnel role a registered provider who has decided that all their workers need to have an NDIS worker screening check an unregistered provider who has decided that their workers need to have an NDIS worker screening check. OR a self-employed worker or a sole trader who: is a registered provider supports a self-managed NDIS participant who has decided that all their engaged workers need to have an NDIS worker screening check. Apply for or renew an NDIS worker screening check You will apply for or renew your NDIS worker screening check with the worker screening unit in your state or territory . The NDIS worker screening check is a national check. Workers should only apply to the worker screening unit in one state or territory. Before you apply In your application or renewal, you’ll be asked to include the details of your employer. You must include these details for first time applications and renewals . You can do this by: entering their NDIS Commission Employer ID, which you’ll need to get from your employer searching for your employer in the online form (if available) following these instructions if you're a sole trader or self-employed worker. Go to the worker screening unit in your state or territory WA NT SA QLD NSW ACT VIC TAS Northern Territory South Australia Tasmania Queensland Victoria Western Australia New South Wales Australian Capital Territory The worker screening unit in your state or territory is your main point of contact for worker screening checks. You will contact them to: apply for or renew your NDIS worker screening check check the status of an application or renewal access details about your current worker screening check such as: the expiry date your worker screening ID number the current status of your check change the details that are associated with your current worker screening check, for example your contact details check if your job also requires a Working with children check. Working while your application is being considered Some states or territories allow a worker to work for a registered provider while they’re waiting for the outcome of their application. More information is available at People in a risk-assessed role waiting for the outcome of their worker screening application . After you’ve received your NDIS worker screening check decision After a decision has been made on your application: The details of your worker screening check decision are recorded in the national NDIS worker screening database. Note: You will access and update information about your worker screening check with your state or territory worker screening unit NOT directly into the NDIS worker screening database. Once you’ve been recorded as a worker within an organisation, they can access up-to-date details about your screening check in the database. You don’t need to upload your worker screening check anywhere – you can give any future employers your worker screening number and they can confirm the current status of your check. NDIS worker screening checks are nationally recognised. You don’t need to reapply if you move to another state or territory. You don’t need to reapply if business structures change, for example if you change from a sole trader to a partnership or company. You only need to reapply if your screening check expires or is cancelled. Renew your NDIS worker screening check Your NDIS worker screening check is valid for up to 5 years from date of issue, unless it’s cancelled or revoked. You can apply to renew your worker screening check up to 90 days before the expiry date of your current check. To renew your worker screening check, submit a renewal application to the worker screening unit in the state or territory that you currently live. You only need to renew your check in one jurisdiction. Employers will get a notification when a worker linked to them has a worker screening check that’s expiring. Sole traders or self-employed workers I’m a sole trader or self-employed worker. How do I complete my NDIS worker screening application? See more See less Every worker screening check application is required to nominate an employer. Before an application can be successful, the employer (or NDIS provider) verifies the worker is going to be working in their organisation. As a sole trader or self-employed worker, you are seen as both the worker and the provider, and you need to complete both the application and verification steps. 1. Get access to the NDIS worker screening database You will access the NDIS worker screening database through a NDIS Commission portal. The NDIS Commission is changing the way we check the identity of providers that use our portals. See changing from PRODA to myID and Relationship Authorisation Manager (RAM) . I'm a sole trader, how do I start using myID? The below process is for unregistered sole traders or self-employed workers who: are applying for their NDIS worker screening check before they apply for provider registration. plan to stay unregistered and want to apply for an NDIS worker screening check. Providers initially apply for access to the NDIS worker screening database in the applications portal . Apply for access to the NDIS worker screening database Log in to the applications portal After the last step in your application, you’ll receive an email asking you to finalise your access. The email may take several days to arrive. Follow the instructions in the email. If the link in the email expires or doesn’t work , follow the instructions in finalise your access to the NDIS worker screening database . You’ll then receive a confirmation email once the Commission approves the access request. Now you’re able to access the NDIS worker screening database in the unregistered providers portal . Log in to the NDIS worker screening database once your access has been finalised . Log in to the unregistered providers portal Your access is not finalised until you’ve completed these 3 steps . You won’t be able to successfully complete your NDIS worker screening check unless you can log in to the unregistered providers portal and access the NDIS worker screening database to get your Employer ID number. Remember, you’re not a registered provider yet, you set up your access to the NDIS worker screening database first and submit your registration application as an unregistered provider . You’ll only use the registered providers portal after your application for registration is approved. The below process is for unregistered sole traders or self-employed workers who: have applied for provider registration, but haven’t received a decision yet, and are applying for their NDIS worker screening check. You can: Email us at [email protected] . Request interim access to the NDIS worker screening database, include your ABN and application reference number. 2. Get your employer ID You must have your employer ID number before applying for your worker screening check. Once you have access to the NDIS worker screening database (in the unregistered providers portal), you’ll either: receive an email that contains your Employer ID number, or find your Employer ID number in the NDIS worker screening database by logging in to the database and generating an employer ID document . 3. Apply for NDIS worker screening check Apply for or renew your NDIS worker screening check with your state or territory worker screening unit . In the application you will enter the employer ID number you got from the previous step. When you’ve finished your worker screening application or renewal, you will get a ‘request for verification’. The request notification will appear in the database within 48 hours. This request will expire after 28 days . If it expires you will need to create a new request. 4. Verify your worker screening application Remember, because you’re a sole trader or self-employed worker, you’re considered both a worker and an employer (or NDIS provider). You need to complete the tasks for both. Here is where you verify your employment as the ‘employer’. You will now log in to the NDIS worker screening database to verify your own worker screening check: Log in to the NDIS worker screening database Verify or reject a screening verification request You must verify your worker screening check within 28 days. Your worker screening application will now move to the assessment stage with the worker screening unit that is considering your application. They will let you know the outcome of the application. If you have any questions about your application, please contact the worker screening unit in your state or territory . Having trouble accessing the NDIS worker screening database? This may be the first time you’ve tried to log in to the database since you set up your access. If you’re experiencing issues accessing the database, make sure you’ve completed the 3 steps for getting access. Worker screening for providers and participants Information about worker screening for providers and participants: Worker screening for registered providers Worker screening for unregistered providers Worker screening for participants Worker screening legislation Worker screening rules come from the National Disability Insurance Scheme (Practice Standards—Worker Screening) Rules 2018 . Registered providers will find an explanation of their worker screening requirements under that legislation in Worker screening for registered providers . Help If you need technical help with the NDIS Commission Portals, you can: see our NDIS Commission Portal Quick Reference Guides use the NDIS Commission Portal technical help form . For other enquiries, contact us . Resources Frequently Asked Questions (FAQs) – Renewal of expiring NDIS Worker Screening Checks docx 161KB Related information NDIS Code of Conduct Worker training modules Using unregistered providers Share this page: Last updated 28 August 2026 Was this page helpful? Yes No Your response will help us improve this website. How can we improve this page? 500 characters max Tell us what you were trying to do or find. Don't include personal information. Send We will use your feedback to improve NDIS Commission services in line with our privacy policy .